FLEX Self-Documentation Form:​​ Use this form after you have completed your conference or individual FLEX plan. You must submit documentation for the event with this plan.

FLEX Sign-In Sheet for Approved Workshops, Events & Division Meetings: use this sheet to collect faculty signatures and IDs for your Division meeting or approved FLEX event.

​You are required to complete 20 FLEX hours within the academic year. Details about your FLEX requirement can be found in the Master Agreement between COSTA and The District​.

Your attendance at the mandatory Fall and Spring Convocation meetings (totaling eight hours) helps you to meet a portion of the 20-hour minimum requirement.​

You can meet your additional FLEX requirement (12 hours) through any one or a combination of four approaches, which include:

You need to obtain prior approval through the Faculty Enrichment Committee (FEC) to earn FLEX credit for presenting FEC workshops, participating in outside conferences, and completing individual projects. Download the appropriate form (above) and submit the proper form with your division chair's signature to the FEC/FLEX mailbox or directly to Liana Craven (lianac@cos.edu​) at least two weeks before your activity to allow sufficient time for approval.

If you participate in any activities that have received blanket approval from FEC (e.g., activities related to program review, outcomes assessment, curriculum, governance committees, librarian liaison, Canvas training, and accreditation), please submit a self-documentation form along with supporting evidence in order for the FEC office to record your FLEX credit.​

In order for a FLEX workshop, individual plan, or conference proposal to receive approval for FLEX, the appropriate form MUST clearly indicate how the proposed activity meets one or more of the following criteria (as set out by the chancellor's office):

Staff Improvement

Student Improvement​

Instructional Improvement

The following language of Title 5 governs COS's FLEX program and activities:

Chapter 6. Curriculum and Instruction​
Subchapter 8. Academic Calendar
Article 2. Flexible Calendar Operations
§ 55720. Operating Under Flexible Calendar; Accountability of Employees; Activities.

(a) Subject to the approval of the Chancellor pursuant to section 55724, a community college district may designate an amount of time in each fiscal year for employees to conduct staff, student, and instructional improvement activities. These activities may be conducted at any time during the fiscal year. The time designated for these activities shall be known as "flexible time".

(b) A district with an approved flexible calendar may designate as flexible time for an employee not more than 8.57 percent of that employee's contractual obligation for hours of classroom instruction which are eligible for state apportionments in that academic year, exclusive of any intersessions.

(c) Under no circumstances may a district operate a flexible calendar program which results in an academic calendar which would be inconsistent with the requirements of subdivision (b) of section 55701.

Note: Authority cited: Sections 66700, 70901 and 84890, Education Code. Reference: Sections 70901 and 84890, Education Code.​